Springfield Business Filing Deadlines & Ongoing Requirements
What a business in Springfield keeps doing after it opens: recurring filings, renewals and the events that trigger new obligations. Change the business details to fit yours.
Where Springfield, IL filings and renewals are tracked
- Annual reports: Illinois Secretary of State, Business Services
- Tax returns and payments: Illinois Department of Revenue
- Unemployment insurance filings: Illinois Department of Employment Security
Renewals, filing triggers and recurring deadlines in Springfield
12 items in the example plan repeat on a schedule. Each one lists its authority and when it comes due.
Recurring filings and renewals
- File federal income tax return: Form 1040 with Schedule C · every year · April 15 · IRS
- Deposit federal payroll taxes · every month · 15th day of the following month · IRS
- File Form 941 (Employer's Quarterly Federal Tax Return) · every quarter · April 30, July 31, October 31, January 31 · IRS
- File Form 940 (Federal Unemployment Tax) · every year · January 31 · IRS
- Issue Forms W-2 and file W-3 · every year · January 31 · IRS / SSA
- File Annual Report (Illinois) · every year · Before the first day of the anniversary month · Illinois Secretary of State, Business Services
- Register for and file Illinois entity-level taxes · every year · Illinois Department of Revenue
- File sales tax returns and remit tax (Illinois) · every month · Monthly, quarterly or annually as assigned by the state · Illinois Department of Revenue
- File wage reports and pay unemployment insurance contributions (Illinois) · every quarter · Illinois Department of Employment Security
- File the annual unclaimed property holder report (Illinois) · every year · May 1 · Illinois unclaimed property program
- Obtain food service establishment / health permit · every year · Sangamon County health department (Illinois)
- Municipal business license — Springfield, Sangamon County, Illinois · every year · City/village clerk: Springfield / Sangamon County
Filings triggered by an event
- Complete Form I-9 for each new hire: applies when Business has employees
- Report new hires to the Illinois new hire directory: applies when 3 employees in Illinois
Federal
State
County
City
Common questions about Springfield
The state licenses your industry through its own regulator, and the city and county add local permits. These are the authorities and local items on record for Springfield:
- Real estate licensing: Illinois Department of Financial and Professional Regulation
- Alcohol licensing: Illinois Liquor Control Commission
- Child care licensing: Illinois Department of Children and Family Services
- Health facility licensing: Illinois Department of Public Health
In the example restaurant plan above, the licenses and permits are: Illinois Certificate of Registration (Retailers' Occupation Tax) (Illinois); Obtain food service establishment / health permit; Ensure certified food protection manager on staff; Municipal business license — Springfield, Sangamon County, Illinois; Obtain certificate of occupancy for premises in Springfield. Change the industry in the form to see yours.
Sources: ilsos.gov, tax.illinois.gov, ides.illinois.gov
In the example plan for Springfield, requirements come from four levels. Illinois sets formation, state taxes and employer rules; the city and county add local licenses and taxes.
- Federal (8): Obtain an Employer Identification Number (EIN); File federal income tax return: Form 1040 with Schedule C; Deposit federal payroll taxes; File Form 941 (Employer's Quarterly Federal Tax Return)…
- State (15): Maintain a registered agent in Illinois; File Annual Report (Illinois); Register for and file Illinois entity-level taxes; Illinois Certificate of Registration (Retailers' Occupation Tax) (Illinois)…
- County (1): Obtain food service establishment / health permit
- City (2): Municipal business license — Springfield, Sangamon County, Illinois; Obtain certificate of occupancy for premises in Springfield
Sources: ilsos.gov, tax.illinois.gov
- Register for unemployment insurance with Illinois Department of Employment Security.
- Workers' compensation: Illinois Workers' Compensation Commission. Required when: 1 employee (even part-time)
- Register to withhold Illinois income tax from wages.
- The example plan adds these employer steps: Report new hires to the Illinois new hire directory; Carry workers' compensation insurance (Illinois); Display required federal labor law posters; Complete Form I-9 for each new hire; Give annual sexual harassment prevention training to all employees.
Sources: ides.illinois.gov, labor.illinois.gov, tax.illinois.gov