Indianapolis Business Filing Deadlines & Ongoing Requirements
What a business in Indianapolis keeps doing after it opens: recurring filings, renewals and the events that trigger new obligations. Change the business details to fit yours.
Where Indianapolis, IN filings and renewals are tracked
- File Marion County business personal property return · Marion County County Assessor (county)
- File the Marion County innkeeper's tax return · Marion County Treasurer (county)
- Annual reports: Indiana Secretary of State (INBiz)
- Tax returns and payments: Indiana Department of Revenue
- Unemployment insurance filings: Indiana Department of Workforce Development
Renewals, filing triggers and recurring deadlines in Indianapolis
13 items in your plan repeat on a schedule. Each one lists its authority and when it comes due.
Recurring filings and renewals
- File federal income tax return: Form 1040 with Schedule C · every year · April 15 · IRS
- Deposit federal payroll taxes · every month · 15th day of the following month · IRS
- File Form 941 (Employer's Quarterly Federal Tax Return) · every quarter · April 30, July 31, October 31, January 31 · IRS
- File Form 940 (Federal Unemployment Tax) · every year · January 31 · IRS
- Issue Forms W-2 and file W-3 · every year · January 31 · IRS / SSA
- File Business Entity Report (Indiana) · every two years · Last day of the anniversary month, every second year · Indiana Secretary of State (INBiz)
- Register for and file Indiana entity-level taxes · every year · Indiana Department of Revenue
- File sales tax returns and remit tax (Indiana) · every month · Monthly, quarterly or annually as assigned by the state · Indiana Department of Revenue
- File wage reports and pay unemployment insurance contributions (Indiana) · every quarter · Indiana Department of Workforce Development
- File the annual unclaimed property holder report (Indiana) · every year · November 1 · Indiana unclaimed property program
- Obtain food service establishment / health permit · every year · Marion County health department (Indiana)
- Local permits — Indianapolis, Marion County, Indiana · every year · City or county: Indianapolis / Marion County
- File Marion County business personal property return · every year · May 15 · Marion County County Assessor
Filings triggered by an event
- Complete Form I-9 for each new hire: applies when Business has employees
- Report new hires to the Indiana new hire directory: applies when 3 employees in Indiana
Federal
State
County
City
Common questions about Indianapolis
The state licenses your industry through its own regulator, and the city and county add local permits. These are the authorities and local items on record for Indianapolis:
- Real estate licensing: Indiana Professional Licensing Agency
- Alcohol licensing: Indiana Alcohol and Tobacco Commission
- Child care licensing: Indiana FSSA Bureau of Child Care
- Health facility licensing: Indiana Department of Health
- File Marion County business personal property return (Marion County County Assessor, county)
- File the Marion County innkeeper's tax return (Marion County Treasurer, county)
With your current selections, the licenses and permits are: Registered Retail Merchant Certificate (Indiana); Obtain food service establishment / health permit; Ensure certified food protection manager on staff; Local permits — Indianapolis, Marion County, Indiana; Obtain certificate of occupancy for premises in Indianapolis. Change the industry above to see yours.
Sources: inbiz.in.gov, in.gov, in.gov
In your plan for Indianapolis, requirements come from four levels. Indiana sets formation, state taxes and employer rules; the city and county add local licenses and taxes.
- Federal (8): Obtain an Employer Identification Number (EIN); File federal income tax return: Form 1040 with Schedule C; Deposit federal payroll taxes; File Form 941 (Employer's Quarterly Federal Tax Return)…
- State (13): Maintain a registered agent in Indiana; File Business Entity Report (Indiana); Register for and file Indiana entity-level taxes; Registered Retail Merchant Certificate (Indiana)…
- County (2): Obtain food service establishment / health permit; File Marion County business personal property return
- City (2): Local permits — Indianapolis, Marion County, Indiana; Obtain certificate of occupancy for premises in Indianapolis
Sources: inbiz.in.gov, in.gov
- Register for unemployment insurance with Indiana Department of Workforce Development.
- Workers' compensation: Indiana Worker's Compensation Board. Required when: 1 employee
- Register to withhold Indiana income tax from wages.
- Your plan adds these employer steps: Report new hires to the Indiana new hire directory; Carry workers' compensation insurance (Indiana); Display required federal labor law posters; Complete Form I-9 for each new hire; Display required Indiana workplace notices.