Kansas City Business Filing Deadlines & Ongoing Requirements
What a business in Kansas City keeps doing after it opens: recurring filings, renewals and the events that trigger new obligations. Change the business details to fit yours.
Where Kansas City, KS filings and renewals are tracked
- Renew Kansas City, Kansas occupation tax license · Unified Government of Wyandotte County and Kansas City, Kansas, Business License Division (city)
- Annual reports: Kansas Secretary of State
- Tax returns and payments: Kansas Department of Revenue
- Unemployment insurance filings: Kansas Department of Labor
Renewals, filing triggers and recurring deadlines in Kansas City
13 items in your plan repeat on a schedule. Each one lists its authority and when it comes due.
Recurring filings and renewals
- File federal income tax return: Form 1040 with Schedule C · every year · April 15 · IRS
- Deposit federal payroll taxes · every month · 15th day of the following month · IRS
- File Form 941 (Employer's Quarterly Federal Tax Return) · every quarter · April 30, July 31, October 31, January 31 · IRS
- File Form 940 (Federal Unemployment Tax) · every year · January 31 · IRS
- Issue Forms W-2 and file W-3 · every year · January 31 · IRS / SSA
- File Biennial Report (Kansas) · every two years · April 15 of every second year, starting with the formation year · Kansas Secretary of State
- Register for and file Kansas entity-level taxes · every year · Kansas Department of Revenue
- File sales tax returns and remit tax (Kansas) · every month · Monthly, quarterly or annually as assigned by the state · Kansas Department of Revenue
- File wage reports and pay unemployment insurance contributions (Kansas) · every quarter · Kansas Department of Labor
- File the annual unclaimed property holder report (Kansas) · every year · November 1 · Kansas unclaimed property program
- Obtain food service establishment / health permit · every year · Wyandotte County health department (Kansas)
- City occupation/business license — Kansas City, Wyandotte County, Kansas · every year · City clerk: Kansas City / Wyandotte County
- Renew Kansas City, Kansas occupation tax license · every year · Licensing year ends December 31 · Unified Government of Wyandotte County and Kansas City, Kansas, Business License Division
Filings triggered by an event
- Complete Form I-9 for each new hire: applies when Business has employees
- Report new hires to the Kansas new hire directory: applies when 3 employees in Kansas
Federal
State
County
City
Common questions about Kansas City
The state licenses your industry through its own regulator, and the city and county add local permits. These are the authorities and local items on record for Kansas City:
- Real estate licensing: Kansas Real Estate Commission
- Alcohol licensing: Kansas Alcoholic Beverage Control
- Child care licensing: Kansas Department of Health and Environment
- Health facility licensing: Kansas Department of Health and Environment
- Renew Kansas City, Kansas occupation tax license (Unified Government of Wyandotte County and Kansas City, Kansas, Business License Division, city)
With your current selections, the licenses and permits are: Kansas retailers' sales tax registration (Kansas); Obtain food service establishment / health permit; Ensure certified food protection manager on staff; City occupation/business license — Kansas City, Wyandotte County, Kansas; Obtain certificate of occupancy for premises in Kansas City; Renew Kansas City, Kansas occupation tax license. Change the industry above to see yours.
Sources: sos.ks.gov, ksrevenue.gov, dol.ks.gov
In your plan for Kansas City, requirements come from four levels. Kansas sets formation, state taxes and employer rules; the city and county add local licenses and taxes.
- Federal (8): Obtain an Employer Identification Number (EIN); File federal income tax return: Form 1040 with Schedule C; Deposit federal payroll taxes; File Form 941 (Employer's Quarterly Federal Tax Return)…
- State (12): Maintain a registered agent in Kansas; File Biennial Report (Kansas); Register for and file Kansas entity-level taxes; Kansas retailers' sales tax registration (Kansas)…
- County (1): Obtain food service establishment / health permit
- City (3): City occupation/business license — Kansas City, Wyandotte County, Kansas; Obtain certificate of occupancy for premises in Kansas City; Renew Kansas City, Kansas occupation tax license
Sources: sos.ks.gov, ksrevenue.gov
- Register for unemployment insurance with Kansas Department of Labor.
- Workers' compensation: Kansas Division of Workers Compensation. Required when: Annual payroll over $20,000
- Register to withhold Kansas income tax from wages.
- Your plan adds these employer steps: Report new hires to the Kansas new hire directory; Display required federal labor law posters; Complete Form I-9 for each new hire; Display required Kansas workplace notices.
Sources: dol.ks.gov, dol.ks.gov, ksrevenue.gov