Colorado Springs Business Filing Deadlines & Ongoing Requirements
What a business in Colorado Springs keeps doing after it opens: recurring filings, renewals and the events that trigger new obligations. Change the business details to fit yours.
Where Colorado Springs, CO filings and renewals are tracked
- Hold Colorado Springs sales tax license · City of Colorado Springs Sales Tax Office (city)
- File El Paso County business personal property return · El Paso County Assessor (county)
- Annual reports: Colorado Secretary of State
- Tax returns and payments: Colorado Department of Revenue
- Unemployment insurance filings: Colorado Department of Labor and Employment
Renewals, filing triggers and recurring deadlines in Colorado Springs
16 items in the example plan repeat on a schedule. Each one lists its authority and when it comes due.
Recurring filings and renewals
- File federal income tax return: Form 1040 with Schedule C · every year · April 15 · IRS
- Deposit federal payroll taxes · every month · 15th day of the following month · IRS
- File Form 941 (Employer's Quarterly Federal Tax Return) · every quarter · April 30, July 31, October 31, January 31 · IRS
- File Form 940 (Federal Unemployment Tax) · every year · January 31 · IRS
- Issue Forms W-2 and file W-3 · every year · January 31 · IRS / SSA
- File Periodic Report (Colorado) · every year · From 2 months before to 2 months after the periodic report month · Colorado Secretary of State
- Register for and file Colorado entity-level taxes · every year · Colorado Department of Revenue
- File sales tax returns and remit tax (Colorado) · every month · Monthly, quarterly or annually as assigned by the state · Colorado Department of Revenue
- Register for locally administered sales tax (Colorado) · every month · Colorado cities and counties that self-administer sales tax
- File wage reports and pay unemployment insurance contributions (Colorado) · every quarter · Colorado Department of Labor and Employment
- Colorado FAMLI premiums · every quarter · Colorado FAMLI Division (CDLE)
- File the annual unclaimed property holder report (Colorado) · every year · November 1 · Colorado unclaimed property program
- Obtain food service establishment / health permit · every year · El Paso County health department (Colorado)
- Local sales tax licenses / business license — Colorado Springs, El Paso County, Colorado · every year · City or county: Colorado Springs / El Paso County
- Hold Colorado Springs sales tax license · every two years · Expires December 31 of every odd year · City of Colorado Springs Sales Tax Office
- File El Paso County business personal property return · every year · April 15 · El Paso County Assessor
Filings triggered by an event
- Complete Form I-9 for each new hire: applies when Business has employees
- Report new hires to the Colorado new hire directory: applies when 3 employees in Colorado
- Notify residents and regulators of a data breach within 30 days (Colorado): applies when Business operates in CO
Federal
State
County
City
Common questions about Colorado Springs
The state licenses your industry through its own regulator, and the city and county add local permits. These are the authorities and local items on record for Colorado Springs:
- Real estate licensing: Colorado Division of Real Estate
- Alcohol licensing: Colorado Liquor Enforcement Division
- Child care licensing: Colorado Department of Early Childhood
- Health facility licensing: Colorado Department of Public Health and Environment
- Hold Colorado Springs sales tax license (City of Colorado Springs Sales Tax Office, city)
- File El Paso County business personal property return (El Paso County Assessor, county)
In the example restaurant plan above, the licenses and permits are: Colorado sales tax license (Colorado); Obtain food service establishment / health permit; Ensure certified food protection manager on staff; Local sales tax licenses / business license — Colorado Springs, El Paso County, Colorado; Obtain certificate of occupancy for premises in Colorado Springs; Hold Colorado Springs sales tax license. Change the industry in the form to see yours.
Sources: sos.state.co.us, tax.colorado.gov, cdle.colorado.gov
In the example plan for Colorado Springs, requirements come from four levels. Colorado sets formation, state taxes and employer rules; the city and county add local licenses and taxes.
- Federal (8): Obtain an Employer Identification Number (EIN); File federal income tax return: Form 1040 with Schedule C; Deposit federal payroll taxes; File Form 941 (Employer's Quarterly Federal Tax Return)…
- State (16): Maintain a registered agent in Colorado; File Periodic Report (Colorado); Register for and file Colorado entity-level taxes; Colorado sales tax license (Colorado)…
- County (2): Obtain food service establishment / health permit; File El Paso County business personal property return
- City (4): Register for locally administered sales tax (Colorado); Local sales tax licenses / business license — Colorado Springs, El Paso County, Colorado; Obtain certificate of occupancy for premises in Colorado Springs; Hold Colorado Springs sales tax license
Sources: sos.state.co.us, tax.colorado.gov
- Register for unemployment insurance with Colorado Department of Labor and Employment.
- Workers' compensation: Colorado Division of Workers' Compensation. Required when: 1 employee
- Colorado FAMLI premiums: applies from 1 employee.
- Register to withhold Colorado income tax from wages.
- The example plan adds these employer steps: Report new hires to the Colorado new hire directory; Carry workers' compensation insurance (Colorado); Display required federal labor law posters; Complete Form I-9 for each new hire; Display required Colorado workplace notices.
Sources: cdle.colorado.gov, cdle.colorado.gov, tax.colorado.gov