Example plan · Pittsburgh, PA
Pittsburgh Business Filing Deadlines & Ongoing Requirements
What a business in Pittsburgh keeps doing after it opens: recurring filings, renewals and the events that trigger new obligations. Change the business details to fit yours.
Your businessThe plan below updates as you change these.
Where Pittsburgh, PA filings and renewals are tracked
City of PittsburghHas its own business licenses, taxes or permits (listed below).
Allegheny CountyHas its own business licenses, taxes or permits (listed below). Checked 2026-10-16.
Local items to renew or file
- Register for Pittsburgh payroll expense tax and local services tax · City of Pittsburgh Department of Finance (city)
- Register with the Allegheny County local tax collector for earned income tax and local services tax · Local tax collector for the worksite's tax collection district (county)
- Remit local earned income tax and local services tax for Allegheny County worksites · Local tax collector for the worksite's tax collection district (county)
- File the W-2R earned income tax reconciliation for Allegheny County · Local tax collector for the worksite's tax collection district (county)
File and renew with these Pennsylvania agencies
- Annual reports: Pennsylvania Department of State, Bureau of Corporations
- Tax returns and payments: Pennsylvania Department of Revenue
- Unemployment insurance filings: Pennsylvania Department of Labor & Industry (UC)
Renewals, filing triggers and recurring deadlines in Pittsburgh
15 items in the example plan repeat on a schedule. Each one lists its authority and when it comes due.
Recurring filings and renewals
- File federal income tax return: Form 1040 with Schedule C · every year · April 15 · IRS
- Deposit federal payroll taxes · every month · 15th day of the following month · IRS
- File Form 941 (Employer's Quarterly Federal Tax Return) · every quarter · April 30, July 31, October 31, January 31 · IRS
- File Form 940 (Federal Unemployment Tax) · every year · January 31 · IRS
- Issue Forms W-2 and file W-3 · every year · January 31 · IRS / SSA
- File Annual Report (Pennsylvania) · every year · September 30 · Pennsylvania Department of State, Bureau of Corporations
- Register for and file Pennsylvania entity-level taxes · every year · Pennsylvania Department of Revenue
- File sales tax returns and remit tax (Pennsylvania) · every month · Monthly, quarterly or annually as assigned by the state · Pennsylvania Department of Revenue
- File wage reports and pay unemployment insurance contributions (Pennsylvania) · every quarter · Pennsylvania Department of Labor & Industry (UC)
- File the annual unclaimed property holder report (Pennsylvania) · every year · April 15 · Pennsylvania unclaimed property program
- Obtain food service establishment / health permit · every year · Allegheny County health department (Pennsylvania)
- Local earned income tax and business privilege registration — Pittsburgh, Allegheny County, Pennsylvania · every year · Municipality / tax collector (Philadelphia: Commercial Activity License): Pittsburgh / Allegheny County
- Register for Pittsburgh payroll expense tax and local services tax · every quarter · City of Pittsburgh Department of Finance
- Remit local earned income tax and local services tax for Allegheny County worksites · every quarter · January 30, April 30, July 30 and October 30 · Local tax collector for the worksite's tax collection district
- File the W-2R earned income tax reconciliation for Allegheny County · every year · Last day of February · Local tax collector for the worksite's tax collection district
Filings triggered by an event
- Complete Form I-9 for each new hire: applies when Business has employees
- Report new hires to the Pennsylvania new hire directory: applies when 3 employees in Pennsylvania
Find an obligationShowing 28 of 28 obligations
Federal
8
State
13
County
4
City
3
Common questions about Pittsburgh
The state licenses your industry through its own regulator, and the city and county add local permits. These are the authorities and local items on record for Pittsburgh:
- Contractor licensing: Pennsylvania Office of Attorney General (home improvement contractor registration)
- Real estate licensing: Pennsylvania State Real Estate Commission
- Alcohol licensing: Pennsylvania Liquor Control Board
- Child care licensing: Pennsylvania DHS, Office of Child Development and Early Learning
- Health facility licensing: Pennsylvania Department of Health
- Register for Pittsburgh payroll expense tax and local services tax (City of Pittsburgh Department of Finance, city)
- Register with the Allegheny County local tax collector for earned income tax and local services tax (Local tax collector for the worksite's tax collection district, county)
- Remit local earned income tax and local services tax for Allegheny County worksites (Local tax collector for the worksite's tax collection district, county)
- File the W-2R earned income tax reconciliation for Allegheny County (Local tax collector for the worksite's tax collection district, county)
In the example restaurant plan above, the licenses and permits are: Pennsylvania sales tax license (PA-100) (Pennsylvania); Obtain food service establishment / health permit; Ensure certified food protection manager on staff; Local earned income tax and business privilege registration — Pittsburgh, Allegheny County, Pennsylvania; Obtain certificate of occupancy for premises in Pittsburgh. Change the industry in the form to see yours.
Sources: dos.pa.gov, revenue.pa.gov, uc.pa.gov
In the example plan for Pittsburgh, requirements come from four levels. Pennsylvania sets formation, state taxes and employer rules; the city and county add local licenses and taxes.
- Federal (8): Obtain an Employer Identification Number (EIN); File federal income tax return: Form 1040 with Schedule C; Deposit federal payroll taxes; File Form 941 (Employer's Quarterly Federal Tax Return)…
- State (13): Maintain a registered agent in Pennsylvania; File Annual Report (Pennsylvania); Register for and file Pennsylvania entity-level taxes; Pennsylvania sales tax license (PA-100) (Pennsylvania)…
- County (4): Obtain food service establishment / health permit; Register with the Allegheny County local tax collector for earned income tax and local services tax; Remit local earned income tax and local services tax for Allegheny County worksites; File the W-2R earned income tax reconciliation for Allegheny County
- City (3): Local earned income tax and business privilege registration — Pittsburgh, Allegheny County, Pennsylvania; Obtain certificate of occupancy for premises in Pittsburgh; Register for Pittsburgh payroll expense tax and local services tax
Sources: dos.pa.gov, revenue.pa.gov
- Register for unemployment insurance with Pennsylvania Department of Labor & Industry (UC).
- Workers' compensation: Pennsylvania Bureau of Workers' Compensation. Required when: 1 employee
- Register to withhold Pennsylvania income tax from wages.
- The example plan adds these employer steps: Report new hires to the Pennsylvania new hire directory; Carry workers' compensation insurance (Pennsylvania); Display required federal labor law posters; Complete Form I-9 for each new hire; Display required Pennsylvania workplace notices.